Bidding/Negotiating

Bidding/Negotiating (Updated weekly)

The BIDDING/NEGOTIATING project stages indicate that the owner is accepting bids (prices) from General Contractors, Subcontractors, Suppliers and Manufacturers. Plans may or may not be complete while bidding is in process. When this is the case, you may see a dual project stage selection such as Bidding and Planning/Final Planning as some phases of the project may be bidding while other phases are still under design.

• Bidding
  Bids are sought on an individual trade, material or piece of equipment, on a series of bid packages, or on an Engineering project.
• GC Bidding
  Owner is publicly seeking GC bids, open to all interested and qualified firms.
• GC Bidding-Invitation
  Owner is privately seeking GC bids from a select list of invited firms.
• Sub Bidding
  A GC or CM is seeking bids on individual trades or trade packages. Sub Bidding will always be accompanied by another action signal indicating the status of the project.
• Negotiating
  Owner is negotiating contract with one or more GC’s. Dodge defines negotiating as the owner dealing with a limited number of contractors, usually two or three, on an informal bidding basis. It is important to remember that while a project is being negotiated, the prime contractors involved in the negotiations still go through a very similar process that they go through if they are bidding the project. The negotiating contractors must still get bids from subcontractors, suppliers, dealers and distributors. Negotiating a GC/CM contract may occur during or after the Design stage.
  • Negotiating State Actions to take:
    • Contact the negotiating general contractor to submit a price on trade or material.
    • Obtain subcontractor names.

• Bid Results
  The Bid Result project stage is used when reporting the results of a bid opening, rejection of bids, bids received unopened, bids returned unopened, and bids “in” status. A Bid Result project stage used in conjunction with a Start project stage usually indicates that there will be no further updates reported on the project.
  • Bid Results Stage Actions to take:
    • Contact low bidder and attempt to get a firm commitment.
    • Request names of favored subcontractors, if available.

Actions to take:

• Review plans and specifications.
• Conduct cost estimates.
• Contact bidders to quote trade and material pricing.